Below we will inform you about the collection of personal data when you use our website and when you contact us via a contact form, by email or by telephone. Personal data is all data that can be personally related to you, e.g. E.g. name, address, email addresses, user behavior.

I. Name and contact details of the person responsible and the data protection officer
1. The person responsible in accordance with Article 4 Paragraph 7 of the EU General Data Protection Regulation (GDPR) is Christian Jacob, Auf den Uhlen 13 in 66540 Neunkirchen (Germany), Tel.: +49 682186890 93, E -Mail: kontakt@vendfair.de, see our imprint at https://www.vendfair.de/imprint.

II. General information about the collection, transfer and storage period of personal data
1. We process your personal data in compliance with the provisions of the GDPR, the Federal Data Protection Act (BDSG) and all other relevant laws.

2. The primary purpose of data processing is to establish and fulfill a contractual relationship with you. When you contact us by email, via a contact form or by telephone, we will store the data you provide (your email address, if applicable your name and telephone number) in order to answer your questions. The primary legal basis for this is Art. 6 Para. 1 b) GDPR. In addition, your separate consent in accordance with Article 6 Paragraph 1 a), 7 GDPR may be used as a data protection permission requirement. We also process your data in order to be able to fulfill our legal obligations, particularly in the areas of commercial and tax law. This is done on the basis of Art. 6 Para. 1 c) GDPR. If necessary, we also process your data on the basis of Art. 6 Para. 1 f) GDPR in order to protect our legitimate interests or those of third parties.

3. Your personal data will not be transferred to third parties for purposes other than those listed below. We will only pass on your personal data to third parties if you have given your express consent in accordance with Art. 6 Para. 1 lit The defense of legal claims is necessary and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data, in the event that there is a legal obligation for the disclosure in accordance with Art. 6 Para. 1 lit. c) GDPR exists and this is legally permissible and necessary for the processing of contractual relationships with you in accordance with Article 6 Paragraph 1 Letter b) GDPR.

4. If we use commissioned service providers for individual functions of our offer or would like to use your data for advertising purposes, we will inform you in detail about the respective processes below. We also mention the defined storage period criteria.

5. We will delete your personal data as soon as they are no longer required for the following purposes. After the contractual relationship has ended, your personal data will be stored for as long as we are legally obliged to do so. This regularly results from legal proof and retention obligations, which are regulated, among other things, in the Commercial Code and the Tax Code. The storage periods are then up to ten years. In addition, it may happen that personal data is stored for the period in which claims can be asserted against us (statutory limitation period of three or up to thirty years).

III. Collection of personal data on our website
1. Visiting our website
1.1 If you use the website exclusively for information purposes, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you would like to view our website, we collect data that is technically necessary for us to display our website to you and to ensure stability and security. The data is also stored in the log files of our system. This data is not stored together with other personal data of the user. This data includes the IP address, timestamp of the request with date, time and time zone, URL path accessed, HTTP status code, amount of data transferred, website from which the request comes (referrer), and the user agent. The latter contains information about the browser name and version, operating system and preferred language.
1.2 The legal basis for the temporary storage of data and log files is Article 6 Paragraph 1 Letter f) GDPR.
1.3 The temporary storage of the IP address by the system is necessary to enable delivery of the website to your browser. To do this, your IP address must remain stored for the duration of the session. The data is stored in log files to ensure the functionality of the website. The data also serves us to optimize the website and to ensure the security of our information technology systems. These purposes also include our legitimate interest in data processing in accordance with Article 6 Paragraph 1 Letter f) GDPR. The data will not be evaluated for marketing purposes in this context.
1.4 The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. If the data is collected to provide the website, this is the case when the respective session has ended. Log files are deleted within 10 days of accessing the website.
1.5 The collection of data when you visit the website and the storage of the data in log files is absolutely necessary for the operation of the website. There is therefore no possibility for you to object.

2. Use of cookies
2.1 When you use our website, cookies are stored on your computer system. Cookies are text files that are stored in the Internet browser or by the Internet browser on your computer system. If you access a website, a cookie may be stored on your operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is accessed again.

2.2 This website uses the following types of cookies, the scope and functionality of which are explained below:

• Transient cookies (temporary use)
• Persistent cookies (use for a limited time)
• Third-party cookies (from third parties according to separate information).

2.3 Transient cookies are automatically deleted when you close the browser. These include, in particular, session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the shared session. This allows your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser. The legal basis for the processing of personal data using transient cookies is Article 6 Paragraph 1 Letter f) GDPR. The purpose of using these cookies is to make it easier for you to use websites. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change. For these purposes, our legitimate interest lies in the processing of personal data in accordance with Article 6 Paragraph 1 Letter f) GDPR.

2.4 Persistent cookies are used exclusively in connection with the web analysis services we use and are only used for as long as the purpose requires; they have a lifespan of a maximum of two years. You can delete cookies at any time in your browser’s security settings. In this case, the functions and usability of the offer could be limited. The legal basis for the processing of personal data using persistent cookies is Article 6 Paragraph 1 Letter f) GDPR. The analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies we learn how the website is used and can therefore continually optimize our offering. For these purposes, our legitimate interest lies in the processing of personal data in accordance with Article 6 Paragraph 1 Letter f) GDPR.

2.5 Cookies that are not technically necessary to provide our service are only set with your consent, which you can revoke at any time. By continuing to use the website with the appropriate browser settings, you agree to the use of cookies in accordance with this data protection declaration. You can give us your consent through the settings of your browser, for example by specifying that you will be informed about the setting of cookies and that they will only be accepted if you expressly confirm this. You can also specify that you allow the acceptance of cookies for certain cases or in general. You can configure your browser settings according to your wishes and e.g. B. control the acceptance or rejection of third-party cookies or all cookies. However, we would like to point out that you may then not be able to use all of the functions of this website. The legal basis for the processing of personal data using cookies for analysis purposes, if the user has given his consent, is Article 6 Paragraph 1 Letter a) GDPR.

3. Other functions and offers on our website
3.1 In addition to the purely informational use of our website, we offer various services that you can use if you are interested. To do this, you will usually have to provide additional personal data that we use to provide the respective service and to which the aforementioned data processing principles apply.

3.2 We sometimes use external service providers to process your data. These have been carefully selected and commissioned by us, are bound to our instructions and are checked regularly.

3.3 We may also pass on your personal data to third parties if we offer participation in campaigns, competitions, contracts or similar services together with partners. You can find further information about this when you provide your personal data or in the description of the offer below.

3.4 If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.

4. Use of contact forms
4.1 Further personal data is only collected if you voluntarily provide it to us via our contact forms. We then collect the information that comes about when you contact us. This includes, in particular, names and contact details provided, as well as the date and reason for contact. We will only use the personal data collected from you for the purpose of providing you with the desired products or services (legal basis Art. 6 Para. 1 b) GDPR) or for other purposes for which you have given your consent (legal basis Art 6 Paragraph 1 a) GDPR) and which are described in this data protection declaration. Your consent, for example to the setting of cookies by third parties or to web tracking by them, can also be given in the appropriate technical settings of your browser. You have the option to revoke your consent to the processing of personal data at any time.

4.2 The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form, this is the case when the respective conversation with you has ended. The conversation ends when it can be seen from the circumstances that the matter in question has been finally clarified.

5. Use of our webshop
5.1 If you would like to order in our webshop, in order to conclude the contract it is necessary that you provide your personal data, which we need to process your order. Mandatory information required to process the contracts is marked separately; further information is voluntary. The legal basis for the processing of this personal data is Article 6 Paragraph 1 Letter b) GDPR.

5.2 You can voluntarily create a customer account through which we can save your data for future purchases. When you create an account under “My Account” or “Log In”, the data you provide will be stored revocably. Your customer account can be deleted at any time and can be initiated by sending a message to the contact option described above. The legal basis for the processing of this personal data is Article 6 Paragraph 1 Letter a) GDPR.

5.3 After the contract has been processed, your address, payment and order data will be stored for the duration of the tax and commercial law retention obligations of ten years and then deleted unless you have consented to further storage or to further processing of the data for the purpose of asserting Exercising or defending legal claims is necessary. The legal basis for the processing of personal data for the purposes of fulfilling statutory archiving and storage obligations is Article 6 Paragraph 1 Letter c) GDPR.

5.4 We process the data you provide to process your order. In order to fulfill the contract, we pass on your data to the shipping company commissioned with the delivery, insofar as this is necessary for the delivery of ordered goods. Depending on which payment service provider you select in the ordering process, we pass on the payment data collected for this purpose to the credit institution responsible for the payment and, if applicable, the payment service provider commissioned by us, or to the selected payment service, in order to process payments. In some cases, the selected payment service providers also collect this data themselves if you create an account there. In this case, you must log in to the payment service provider with your access data during the ordering process. The data protection declaration of the respective payment service provider applies.

We are entitled to pass on this personal data in accordance with Article 6 Paragraph 1 Sentence 1 Letter b) GDPR. If you consent to their transmission during the purchase process, your email address and telephone number will be passed on to DHL Paket GmbH so that you can receive information regarding the shipping status of the shipment. The legal basis and prerequisite is your consent in accordance with Article 6 Paragraph 1 Letter a) GDPR. Our service providers may only process or use your data for the purpose for which it was transmitted to them if necessary. The data is accessible to you at any time. If data is passed on to external service providers, we have taken technical and organizational measures to ensure that data protection regulations are observed.

5.5 In order to be able to offer you Klarna’s payment options, we will transmit personal data, such as contact details and order details, to Klarna. In this way, Klarna can assess whether you can use the payment options offered through Klarna and adapt the payment options to your needs. General information about Klarna can be found here. Your personal information will be treated by Klarna in accordance with the applicable data protection regulations and in accordance with the information in Klarna’s data protection regulations.

5.6 You are not obliged to provide the aforementioned personal data. The data provided is required to conclude a contract. Without the provision of the data, communication, a contract conclusion or contract processing may not take place.

6. Newsletter
6.1 With your consent, you can subscribe to our newsletter, with which we inform you about our current interesting offers. The advertised goods and services are named in the declaration of consent.

6.2 We use the so-called double opt-in procedure to register for our newsletter. This means that after you register, we will send you an email to the email address you provided, in which we will ask you to confirm that you would like to receive the newsletter. In addition, we store the IP addresses you use and the times of registration and confirmation. The purpose of the procedure is to be able to prove your registration and, if necessary, to clarify any possible misuse of your personal data. The legal basis is Art. 6 Para. 1 a) and c), Art. 7 Para. 1 GDPR.

6.3 The only mandatory information for sending the newsletter is your email address. Providing further, separately marked data is voluntary and is used to address you personally. After your confirmation, we will save your email address for the purpose of sending you the newsletter. The legal basis is Article 6 Paragraph 1 Letter a) GDPR. The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user’s email address is therefore stored as long as the subscription to the newsletter is active.

6.4 You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can declare your revocation by clicking on the link provided in every newsletter email or by sending a message to the contact details provided in the legal notice.

6.5 WooCommerce is used as the newsletter software. Your data will be transmitted to WooCommerce. WooCommerce is prohibited from selling your data or using it for purposes other than sending newsletters. You can revoke your consent to the storage of data, the e-mail address and their use to send the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The data protection measures are always subject to technical innovations. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by viewing our data protection declaration.

7. Use of data for postal advertising and your right to object
7.1 In addition, we reserve the right to summarize your first and last name, your postal address and – if we have received this additional information from you as part of the contractual relationship – your title, academic degree, year of birth and your professional, industry or business title To save lists and use them for your own advertising purposes, e.g. to send interesting offers and information about our products by post. You can object to the storage and use of your data for these purposes at any time by sending a message to the contact option described below.

IV. Collection of personal data when you contact us by email, post and telephone
1. Collection of personal data from customers, interested parties and suppliers

1.1 We only collect your personal data as a customer, interested party or supplier if you provide them to us make yourself available by email, post or telephone. We then collect the information that comes about when you contact us. This includes, in particular, names and contact details provided, as well as the date and reason for contact. The personal data collected from you will only be used for the purpose of providing you with the desired products or services (legal basis Art. 6 Para. 1 b) GDPR) or for other purposes for which you have given your consent (legal basis Art. 6 Paragraph 1 a) GDPR) and which are described in this data protection declaration. You have the option to revoke your consent to the processing of personal data at any time.

1.2 You are not obliged to provide the aforementioned personal data. The data provided may be necessary to conclude a contract. Without the provision of the data, communication, a contract conclusion or contract processing may not take place.

1.3 The data relevant in each individual case will be transmitted on the basis of the legal provisions or a contractual agreement to public bodies if there are overriding legal provisions, to external service providers or other contractors and to other external bodies, provided you have given your consent or a transfer is made predominantly Interest is permissible. There is no intention to transfer your data to a recipient in a third country (not an EU/EEA member state) or an international organization.

1.4 The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for the personal data provided when the respective conversation with you has ended. The conversation ends when it can be seen from the circumstances that the matter in question has been finally clarified. If the data provided is subject to retention obligations under tax and commercial law, it will be stored for the duration of the retention obligations of ten years and then deleted unless you have consented to further storage or to further processing of the data for assertion, exercise or defense of legal claims is required. The legal basis for the processing of personal data for the purposes of fulfilling statutory archiving and storage obligations is Article 6 Paragraph 1 Letter c) GDPR.

2. Collection of personal data from applicants
2.1 We only collect your personal data as an applicant if you provide it to us by email, post or telephone. This applies to applications for job advertisements as well as unsolicited applications. We then collect the information that was provided as part of the application. This includes in particular name, date of birth, contact details, interests, qualification data as well as educational and professional careers. The personal data collected from you will only be used for the purpose of carrying out the application process (legal basis Art. 6 Para. 1 lit. a), b) and f) GDPR, Section 26 BDSG).

2.2 You are not obliged to provide the aforementioned personal data. The data provided may be necessary for a future contract conclusion after completion of the application process. Without the provision of the data, communication, the implementation of the application process or the conclusion of a contract may not take place.

2.3 The data relevant in each individual case is transmitted on the basis of legal provisions or a contractual agreement. Data is transmitted to employees of the human resources department, employees of the management and the respective department head. Your personal data will not be transmitted to third parties. There is no intention to transfer your data to a recipient in a third country (not an EU/EEA member state) or an international organization.

2.4 The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. Therefore, after carrying out the application process in the event of a rejection, we will retain your data for six months after notifying you of the rejection decision. If you have consented to longer storage, the storage period is two years. We will then either delete your data or obtain your consent again. You have the option to revoke your consent to the processing of personal data at any time.

V. Objection or revocation against the processing of your data
1. If you have given your consent to the processing of your data, you can revoke this at any time. Such a revocation affects the lawfulness of the processing of your personal data after you have expressed it to us.

2. If we base the processing of your personal data on the balance of interests, you can object to the processing. This is the case if the processing is not necessary to fulfill a contract with you, which is explained by us in the description of the functions above. If you exercise such an objection, we will ask you to explain the reasons why we should not process your personal data as we do. In the event of your justified objection, we will examine the situation and will either stop or adjust data processing or show you our compelling legitimate reasons on the basis of which we continue processing.

3. Of course, you can object to the processing of your personal data for advertising and data analysis purposes at any time. You can inform us about your objection to advertising using the following contact details: Christian Jacob, Auf den Uhlen 13 in 66540 Neunkirchen (Germany), Tel.: +49 682186890 93, Email: kontakt@vendfair.de

VI. Your rights
1. You have the right to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you can obtain information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a Right to complain, the origin of your data, if it was not collected by us, as well as the existence of automated decision-making including profiling and, if necessary, meaningful information about its details.

2. In accordance with Art. 16 GDPR, you can immediately request the correction of incorrect or complete personal data stored by us. In accordance with Art. 17 GDPR, you have the right to request the deletion of your personal data stored by us, unless the processing is carried out to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert it or defense of legal claims is necessary.

3. According to Art. 18 GDPR, you have the right to request the restriction of the processing of your personal data if you dispute the accuracy of the data, the processing is unlawful, but you refuse its deletion and we no longer need the data However, you need this to assert, exercise or defend legal claims or you have objected to the processing in accordance with Art. 21 GDPR.

4. In accordance with Art. 20 GDPR, you have the right to receive the personal data you have provided to us in a structured, common and machine-readable format or to request that it be transmitted to another person responsible.

5. According to Art. 7 Para. 3 GDPR, you have the right to revoke your consent to us at any time. This means that we are no longer allowed to continue data processing based on this consent in the future.

6. You also have the right in accordance with Art. 77 GDPR to complain to a supervisory authority about our processing of your personal data.

VII. Currentness and changes to this data protection declaration
1. This data protection declaration is currently valid and is dated January 2020.
2. Due to the further development of our website and offers on it or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on the website at https://www.vendfair.de/data-protection.